VENUE: The Lodge at Quail Ridge
Phone: 636-949-7535 Request a Special Authorization Form for your event.
Representative: Bettie Yahn-Kramer or Reservation Specialist
Quail Ridge Lodge is a very popular venue and is usually booked at least a year in advance. It is a single floor facility with a large, vaulted ceiling and a wooden deck that overlooks a nearby lake and gazebo. Open catering with warming kitchen that contains a range/over for warming, microwave, regrigerator, freezer and sink. What’s especially nice is the St. Charles Park Grounds can be used for fabulous photo opportunities. This is also an outdoor gazebo that can be used for the ceremony.
Venue Type: (Either Banquet, Restaurant, Golf Course CC, Winery, Hotel, Historic Home, Historic Bldg, or other) Other – County Park Chalet
Venue Style: (Classic, Traditional, Outdoor w/Gazebo, Gardens, Barn, other) Traditional
Total Minimum & Maximum Number of Guests: 180
Handicap Accessible: (Please detail) Yes
Audio Visual Capabilities: No – Bring Own
On Site Event Coordinator: No
Cake Cutting Charge: N/A
Dance Floor Included: Hardwood Floors
Decorations Permitted: Decorations must be freestanding only. Items may not be attached or hung from the walls or ceiling. No candles with open flames allowed. You may not put lights in or on the trees but you may drape or wrap lights around the deck railing. You must remove all decorations at the end of event.
What’s Included: Tables and Chairs are available with rental and may not be taken out onto deck or gazebo area.
Parking Options: Parking Lot – Free
If all inclusive – what’s included: Not all inclusive
Ceremony Only Area: Use outdoor gazebo by the lake.
Outside Area: Yes – County Park with beautiful lake & gazebo
Bridal Prep Area: Ladies Restroom
Pet Policy: No Policy
Rehearsal Policy: Arranged the week prior with reservation.
ROOM OPTIONS & PRICES
What rooms are available & what is the price? : Lodge Grand Room
Monday – Thursday – Full Day $650.00 (9am – 11pm)
Weekends & Holidays – Full Day $800 (9am – 11pm)
Refundable Damage Deposit on all rentals $250.00
Can book up to 2 years out.
Clean-up: No trash on grounds around building or parking lot, tables and chairs must be left clean, responsible for taking down all decorations, no marks on walls / floors, restrooms checked, all kitchen appliances cleaned out and wiped down, large spills are cleaned up and all trash is bagged, tied and placed in roll away dumpster in back of building.
Room Name (Please list all rooms separately)
Rental Price: See Above
Maximum Number/Minimum Number of Guests: 180
Ceiling Height: Tall Vaulted Ceiling
Room Dimensions: Not Available
Describe Space: 3600 Sq. Ft.
FOOD OPTIONS: N/A
IAlcohol: Kegs must be approved by director prior to event via the special use form. No cash bar allowed without proof of liquor license.
Outside Catering: OPEN Catering
Are there preferred catering companies? All Licensed & Insured Caters are welcome.
To request a reservation for a special event, please do the following:
Contact the parks department at our main office by calling 636-949-7535, at least 60 days prior to the desired special event date.
Ask park staff to email you a Special Authorization Form, which request detailed information about your event. A Special Authorization Form must be filled out and returned to us before any special event is considered.
Return the Special Authorization form as soon as possible by scanning it and emailing a copy to firstname.lastname@example.org, faxing it to 636-949-7538, or dropping it off to our reservation specialist at our administrative office located at 201 North Second Street – Suite 510, St. Charles, MO 63301.
Once we receive the Special Authorization Form a member of our staff will enter the special event reservation request into our reservation system.
At that time, the individual or group that wants to host the event will need to pay a $100 holding fee. If your special event reservation request is denied during this process, or a contract agreement is not reached, we will refund the $100 holding fee.
After we review your special authorization form with details about your special event request, a contract will be sent notifying the individual or organization of the fees and damage deposit that will be charged to host the special event in our park.
Once the contract is agreed to and returned to the individual or group wanting to host the special event in our park, you will have five days to make full payment of both the damage deposit and rental fee, unless other arrangements/timeline are stipulated in the contract. With a signed contract in place, if full payment is not made by the five day deadline, the $100 holding charge will not be refunded.
Prior to and after the event, a designated park staff will review with the individual or group that hosted the special event at the park, the condition of the area of the park used. If everything checks out, the damage deposit refund process will begin.